Dos and Don’ts for Importing of Personal Effects, To and From Indonesia

importDos for Import – Documents required.

Dos for Foreigners – Documents required:

  • Original Passport
  • Original KITAS (residency permit) with minimum validity full 12 months.
  • Original IMTA (working permit), with minimum validity full 12 months.
  • Scan Copy KITAS Online
  • Original Packing List
  • Original Bill of Lading or Airway Bill

Dos for Returning Indonesian Residents:

  • Have been out of Indonesia for at least 1 year with gainful employment, proven with the statement letter from your employer
  • Obtain a Reference letter from the Indonesian Embassy or Consulate at origin stating the reason for and duration of staying overseas.
  • Must have packing list which certified by the Embassy prior departure
  • Original Passport
  • Original Bill of Lading or Airway Bill

Dos for Diplomatic / Semi Diplomatic shipment:

  • Proof of Diplomatic Status, Dinas Passport
  • Diplomatic (Embassy) : PP 8 Form, which the Embassy in Jakarta applies for from the Indonesian Ministry of Foreign Affairs (Department Luar Negri / DEPLU). It takes approx. 2 – 3 weeks to obtain this form.
  • Semi-Diplomatic (i.e.: UN, UNICEF, WHO): Form PP-19, approved by the Indonesian State-Secretary (Sekretariat Negara). It takes about 2-3 weeks to obtain the form.
  • Original packing List
  • Original Bill of Lading or Airway Bill
  • Verbal Note from the Embassy
  • Need a copy passport from authorities in the embassy (who signed in the PP 8 form)

Important notes for Import Customs Clearance Process in Jakarta, Indonesia:

For the sea shipment, the average time for customs clearance after arrival is approximately 5 -8 working days. And for the air shipment, the average customs clearance time is approximately 2-4 working days. Note: working days are Monday to Friday only.

Air Shipments
All air shipments are physically inspected by Customs at the air terminal (except a diplomatic shipment).

Sea Shipments
All sea shipments undergo a physical Customs inspection (except a diplomatic shipment

Don’ts for import

Items which will potentially cause problems in clearing a personal effects shipment through customs:

  • Anything new or packed in an original factory carton and which appears new is dutiable (all items should have been used by the importer for at least one year).
  • Motor vehicles (incl. motorcycles, motorized buggy) are strictly prohibited except for diplomatic shipment.
  • DVD’s, CDs videos etc. can be imported in reasonable quantities providing they are not new, pornographic or politically sensitive.
  • Statues are sensitive items. If they are suspected as pre historical statues, then customs will hold them and take them to Indonesian Directorate of History and Archeology to be examined.
  • Any major electrical item which are not in reasonable quantity.
  • Any item which is motorized (motorcycle, jet-ski, etc.).
  • Anything which is not customarily found in a home.
  • Alcohol (wine & liquor & beer) and tobacco are strictly prohibited.
  • Food items – Only non perishable food items maybe imported in small amounts.
  • Firearms and drugs are strictly prohibited.
Dos and Don’ts for Exporting a personal effects from Indonesia

Required export customs documents:

For an expatriate (Non Diplomatic shipment):

  • Surat Kuasa (Authorization letter)
  • Surat Pernyataan (Reference letter)
  • Surat Keterangan Perusahaan (Statement letter from the company)
  • Copy passport
  • Copy KITAS (residency permit) with EPO (exit permit only)
  • Copy IMTA (work permit)
  • Packing list

Diplomatic shipment:

  • Surat Kuasa (Authorization letter)
  • Surat Pernyataan (Statement letter)
  • Surat Keterangan dari kedutaan (reference letter from the respective embassy)
  • Copy of passport
  • ID Card
  • Indonesian Visa (in the passport)
  • Permit to leave Indonesia (in the passport)
  • Packing list
Document for sending vehicle:

Documents required :

  • Client passport
  • Registration certificate (Title )
  • Original Purchase invoice
  • Driving license
  • Insurance certificate
Don’ts for Export
  • Electrical items (e.g. TV, DVDs player, stereo set), new furniture will be subject to tax at the destination.


Information provided by moving company PT. Kellys Express

Pergudangan Infinia Park –Block A27

Jl.Dr Saharjo No-45

Manggarai – Tebet

Jakarta Selatan -12850

Tel: +62 21 8370 7866

Fax:+62 21 8370 7561

Website :


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